February 7, 2001

Board Members present:

Tom Alexander
James Call
Kris Conquergood
Gloria Kron

Guests:

Ed Enders
Mike Courtney

The meeting was called to order at approximately 7:10PM, and a quorum was established by the Board Members present. Joe Fischer was the only Board member unable to attend. All agreed to open the floor for nomination of officers. Kris Conquergood volunteered for Secretary. Gloria Kron nominated Tom Alexander for President. Tom Alexander nominated Gloria Kron for Vice-President. Tom Alexander nominated James Call for Treasurer. Tom Alexander motioned to elect the slate of officers as nominated. Gloria Kron seconded the motion, which passed unanimously.

Old Business: Mike Courtney was asked to give an update on the GCI Cable television contract. The Association subsidized about $2,000.00 for the cable contract in the year 2000. Most of the losses were attributed to renter turnover, with fewer renters requesting the service than in the previous years of the contract. Mikes office contacted Brett Wheeler at GCI to attempt to terminate the contract. Mr. Wheeler stated that the contract did not expire until November 15, 2001, and the contract could not be canceled prior to that. He offered to try to end the contract as early as August, provided another large account was gained to offset the loss of the revenue from Woronzof. Mike was asked to send a letter to the president of GCI requesting an early termination of the contract in the interest of customer service.

Mike also reviewed all of the delinquent Association members. Mike was directed by the Board to send a notice to all Association members implementing a 2% interest charge on all delinquent assessments without current payments, effective March 1^st.

Tom Alexander gave an overview of the plan to crack-seal and seal-coat the parking lot this spring. Tom specifically discussed bids obtained last year from RAM, Seal-It, and Mckenna. The Board in general felt Mckenna offered the best overall bid, but they did not submit a bid for crack-sealing. The entire Board agreed to go with the Mckenna bid provided they give a reasonable estimate for the additional crack-sealing. The scope of work discussed was to sweep the lot, clean oil/dirty spots, blow out all cracks, seal the cracks, and then seal coat. Kris Conquergood agreed to put together a scope of work and give it to Tom Alexander for a final bid.

Ed Enders made a suggestion that the weeds on the north side of the parking areas should be killed this year also. Ed also informed the Board that he arranged for a window washing first thing this coming spring. The contractor was also asked to wash the entire building and clean the building panels.

Kris Conquergood suggested creating a list of common building duties to be split between Board members. James Call suggested making a Standard Operating Procedures Manual, or a how to book so that any Board member could use the book as a resource for completing tasks in the building. The Board agreed this would be a good idea and decided to pursue the matter further. James also suggested putting together a draft “House Rules” for review and comment by the Board. Once approved, the rules would be given to each new owner or renter. James also wanted to solicit suggestions on how to better communicate with residents. Ed Enders suggested placing notices on all doors in the building. Gloria Kron cautioned that mailings can become expensive and suggested that more owners come to Association meetings in order to be informed.

Miscellaneous Items: Ed Enders suggested getting some large flower pots to place at the front entry to the building. There was some additional discussion on past items that had been stolen from the common areas with no decision made on the subject. Gloria Kron suggested creating a beautification committee. James Call and Tom Alexander briefly discussed some items that had been stored in the basement for a long period of time and agreed some of it needed to be hauled away as junk. Gloria Kron asked who rented the storage area, and Ed Enders informed her that Mark Leaf, an Association member, rents the space.

Gloria Kron asked how the Association’s reserve accounts were being handled and if they were earning appropriate amounts of interest, Mike Courtney agreed to do some research and give some options at the next meeting.

New Business: Mike Courtney was asked to review the proposed budget for 2001. Mike stated that the budget was skinny this year mainly due to rises in elevator costs, and additional fee rises for both the Fiscal Management and Janitorial services approved by the Board last year. The reserve accounts were reviewed, prompting some discussion as to whether all reserves are funded as high as they should be. Mike suggested reviewing all of the reserves this year and making some decisions on whether the accounts should be raised, and by how much. He suggested leaving the budget as-is this year, and plan to raise the dues next year to meet current costs and possibly raise the reserves accounts also.

Gloria Kron motioned to accept the 2001 budget at the same funding as last year. Kris Conquergood seconded, and it passed unanimously.

The meeting was adjourned at approximately 8:40PM.